Facilities & Safety Lead

Designation

:

Facilities and Safety Lead

Department

:

Facilities and Maintenance

Location

:

Lakeside Campus

Reports To

:

Head of Facilities

Works Collaboratively With

:

Head of Facilities, Principals, Director of Operations, Head of School, Security Executive

Assigns Task to / Supervises

:

Maintenance, Housekeeping and Landscaping

Reporting to the Head of Facilities, this position plays a vital role in ensuring compliance with fire safety, workplace safety and health (including COVID-19 safe management measures) related matters and security on campus. This position will also be supervising maintenance, housekeeping and landscape team including driving green initiatives. He/she may also be tasked to oversee any facility related projects as assigned by the Head of Facilities.

Fire Safety Manager

• Perform and undertake the role as the Fire Safety Manager for the campus
• Conduct periodic review and updates to the Campus Emergency Response Plan.
• Conduct periodic fire safety audit inspections to ensure compliance to fire safety requirements
• Set up and training of the Fire Safety Committee and CERT team.
• Plan and conduct Table-top Exercises and Fire Drills (twice per year) and CERT training etc.
• Liaise with SCDF and FSSD on updates with latest regulatory and compliance requirements.
• Ensure compliance to the annual Fire Certificate renewal.

Workplace Safety and Health

• Conduct joint inspections with the appointed Independent Safety Consultant to ensure safety standards are being met and all facilities and equipment are in safe working condition
• Review and maintain risk assessment, Safe Work Procedures records for external contractors.
• Review and propose policies change to the Management in compliance to regulatory standards.
• Prepare and manage WSH Committee’s reports and minutes.
• Perform and undertake the role as Safe Management Officer

Security Management

• Collaborate with the Security Executive to review, establish and enforce security policies and procedures i.e. Security SOP, School Lockdown Procedure etc.
• Collaborate with the Security Executive to manage campus wide security systems (CCTV, Thermal Scanner, Visitor Management System etc.)
• Support the Security Executive to plan, coordinate and manage maintenance and/or integration works for the Security System including follow up on all repair and replacement works.
• Review and propose improvements to enhance the campus security and productivity of our security resource.

Facilities Management

• To lead the team in managing the day-to-day operations on all maintenance, housekeeping and safety matters
• Ensure proper maintenance of building and facilities. Take lead to solve facility related matters including liaising with stakeholders and managing contractors
• Schedules and arranges maintenance of the equipment and facilities. Establish and maintains strong vendor relationships
• Monitors and collaborate with relevant departments in facilities-related procurements

Project Management

• To assist in the tender, pre & post contract and procurement administrations for Addition and Alteration (A&A) projects
• To support and manage all the hospital A&A projects
• To oversee the A&A works from conception phase to completion and handing over to user

Sustainability

• Representative for the Facilities Department in the Eco committee and lead the implementation initiatives under Facilities purview.
• Follow up the relevant Sustainability Action Plan.
• Review and propose initiatives to reduce electricity and water consumption.

Others

• Carry out any other ad-hoc tasks as assigned by superior

• Degree/Diploma in Facilities Management, Estate Management, Building and Maintenance or equivalent
• Minimum 6 years of experience in a similar capacity
• Registered Fire Safety Manager with Singapore Civil Defence Force, with at least 4 years of experience working in fire safety management
• Possessed knowledge and certification in Workplace Safety and Health, preferably with WSQ Advanced Certificate in Workplace Safety and Health (Level B)
• Possessed WSQ in Security and Environmental Control Officer (Specified Premises) will be advantageous
• Competency in Microsoft Office Suite applications is a prerequisite
• Experienced in working in the international school sector or a multi-cultural environment will be preferred
• Hands on ability to lead the team on everyday operations and projects
• Possessed good writing skills
• Excellent communication and interpersonal skills
• Positive disposition, resourceful and a team player
• Ability to multitask, an eye for details and perform under tight timeline