Professional/ Administrative Positions

Library assistant

Posted 08/01/2021 02:38PM

Library assistant

The Canadian International School is looking for a full time Library Assistant for its Tanjong Katong campus. This role's core responsibility is to work under the direction of the Librarians, or when they are absent, or under the Librarian Supervisor and as part of the Library team to support the program administration of the Library.


  • Daily processing and circulation of materials to the students/patrons. Ensures efficient circulation of resources.

  • Proficiently shelve library materials and read shelves according to the standards in the Library.

  • Process new materials efficiently to ensure they are on the shelves as quickly as possible.

  • Withdraw, repair, or recondition library materials.

  • Liaise with other campus libraries for interlibrary loans.

  • With guidance pull resources for Units of Inquiry, suggest other suitable resources, check out items and maintain a record of UOI materials.

  • Liaise with Librarian or Library Technician to handle damaged and/or lost books.

  • Assist patrons, to our standard of excellence, with directional questions, ready reference questions, reader advisory, bibliographic instruction, database searching and other library tools or refer patrons to appropriate personnel.

  • Run reports for circulation to inform teachers of overdue materials.

  • Tidy the library on an on-going basis and at the end of the day. Proactively involve Housekeeping and Maintenance as necessary.

  • Maintain clear and accurate shelf signage to assist patrons in locating materials.

  • Efficient and competent weekly patron account management including follow-up of overdue/damaged/lost books and leaving and joining students/staff.

  • Participate in Annual Inventory on all campuses.

  • Read-aloud when necessary during library classes.

  • Catalogue materials as needed under supervision of Library Technician or Supervisor.

  • With guidance, create and promote online resources (LibGuides) to support the curriculum.

  • With support, create aesthetically pleasing promotional materials and displays to support the Library program.

  • Perform other related work as required.

Knowledge and Abilities

  • Working knowledge of library catalogue, databases, Google Suite and other school-wide systems.

  • Ability to learn new systems and technology such as library guides, Library Things For Libraries etc. in order to create online resources and to promote physical resources.

  • Working knowledge of POI timelines and understanding IB elements including Concepts, Units Of Inquiry, Central Ideas, Learner Profile and Attitudes.

  • Ability to operate library equipment properly.

  • Proficient knowledge of English grammar and spelling.

  • Ability to distinguish between books requiring repair versus replacement.

  • Working knowledge of Dewey Decimal systems, alphabetising, genrefication and other systems as necessary.

  • Use of graphic or design software such as Pages to create promotional and display material under guidance of the Librarian.

  • Ability to tactfully, and in accordance with CIS principles, supervise and manage student and parent behaviour, and refer students to Teacher Librarian as needed.

  • Willingness to maintain and expand the above mentioned skills in above mentioned areas through active participation in library professional development.


Physical Requirements:

  • Sitting, standing, walking, climbing, and stooping.

  • Bending/twisting and reaching.

  • Lifting and carrying: 50 pounds or less.

  • Manual dexterity/strength: processing (repetitive application of labels/stamps etc), picking up and shelving and books.

  • Pushing and pulling: objects weighing 60-80 pounds on wheels.

Socio-Cognitive Requirements:

  • Communication skills: approachable, patient and can effectively communicate ideas and information both in written and oral form.

  • Affinity for working with children, adolescents, parents and all stakeholders within the community.

  • Affinity for literature and a willingness to read and review print materials available.

  • Attention to detail.

  • Ability to prioritise tasks, be proactive and put customer service and student learning first.

  • Team player who is flexible and willing to support colleagues in a positive manner.

  • Accept and act upon constructive feedback in a timely and respectful manner.

  • Affinity for developing solutions to challenges independently.

  • Resourceful with willingness to take initiative to solve challenges.

  • Cultural and linguistic sensitivity.

Only shortlisted candidates will be contacted further.

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